Templates are the secret behind so many company inner workings today. From social media posts to websites, templates are helping companies build their brand with efficiency and style. But templates can also be used to help companies internally. Company newsletters, surveys, and even training can be streamlined with the help of easy-to-use templates.
Training templates are an essential part of any successful training program. They streamline the process of creating and delivering training content, allowing you to quickly create professional-looking materials that can be shared with your team or used in a variety of settings. These templates will save time and ensure that everyone involved in the training program is on the same page.
But what templates should you use? In this blog post, we will provide a comprehensive list of training templates and explain how to use each one. All of our training templates are simplistic and easy to customize, so there will definitely be one that appeals to you. Whether you are just getting started with training or looking for ways to refine your existing program, this guide will help you find the right template for your needs.
Table of Contents
- Training Templates
- Training Needs Analysis Template for planning what type of training you need
- Training Agenda Template for planning what your training will look like
- Online Training Module Template for planning what an online training session will look like
- Offline Training Session Plan Template for planning what an in-person training session will look like
- Training Materials Template for planning what materials you will need for your training session
- Employee Assessment Template for planning how you will assess employee skill retention after your training session
- Feedback Form Template for planning what to ask employees after your training session for help on how to improve
- Training Report Template for using all of the data gathered to form a comprehensive report on the effectiveness of your training session
- Training Certificate Template for celebrating your employees’ successes after training
- Training Follow-up Template for getting feedback from your training program attendants after it is over
- Download and customize your training templates
- Frequently Asked Questions
- Conclusion
Related: The Best ChatGPT Prompts for Employee Training and Development
Training Templates
This template is great for companies that need help figuring out what to target with their training initiatives.
Job Roles and Requirements:
- Job Role:
- Job Description (what are the specific duties someone in this job must perform?):
- Required Skills (what traits does an employee need to complete these duties?):
Existing Skill Levels:
- Employee Name:
- Current Skill Levels (use previous training metrics):
- Areas of Strength (in which areas did this employee perform the best?):
- Areas for Improvement (in which areas could this employee have performed better?):
Skill Gaps:
- Identified Skill Gap (what important skill is lacking in your employees?):
- Employees Affected:
- Impact on Performance (how has your employees not having this skill made productivity suffer?):
Learning Objectives:
- Objective:
- Skills/Knowledge to Gain (which skill gap are you targeting?):
- Expected Outcome (what do you hope to gain from targeting this objective?):
After discovering what skills you want to help your employees expand on, it is important to plan for exactly what your training is going to look like. Most of these are self-explanatory but feel free to add or remove aspects that do not pertain to your training.
Training Date:
Time:
Session Title:
Duration:
Instructor:
Break Times:
- Morning Break:
- Lunch Break:
- Afternoon Break:
End of Day Summary and Objectives: (what did you learn from this experience? what did you want to achieve? Was it achieved and, if not, how can you achieve it with the next training session?)
Many companies are turning to online training to accommodate remote or hybrid employees, or to get their employees more accustomed to online work. If this sounds appealing to you, try using this template to organize and summarize your online training experience.
Learning Objectives: (what do you want employees to take away from this experience? how would you like your company to benefit from this training session?)
- Objective 1:
- Objective 2:
Multimedia Content: (online training allows you to use many forms of media – take advantage of this. use this space to talk about what they look like and how they work to engage your employees in the training experience.)
- Text Content:
- Image Description:
- Video Description:
Interactive Elements: (online training also allows you to create components that employees can interact directly with, unlike a seminar or presentation. make sure to use these and write about them here.)
- Quiz Description:
- Interactive Diagram Description:
End of Module Assessment: (the biggest benefit of online training is the ability to see exactly what your employees have learned through a digital assessment. here, you can prepare questions and write feedback for wrong answers that will help employees get it right the next time.)
- Assessment Question:
- Correct Answer:
- Feedback for Incorrect Answers:
Maybe online training is not for you, or your training requires an in person approach. Use this template to organize all of your offline training sessions.
Session Goals and Objectives: (what do you want your employees and company to gain from this training?)
- Goal 1:
- Objective 1:
Required Materials and Equipment: (what items do you need for a successful training session?)
- Item 1:
- Item 2:
Detailed Session Plan: (write here exactly what your training session should look like)
Time:
Activity:
Duration:
Assessment Method: (how do you plan to see what your employees have learned?)
- Assessment Description:
- Scoring System:
Not sure what to use for your training session? Go through this template to lay out your strategies while planning.
Learning Objectives: (what do you hope your employees and company will gain from this training?)
- Objective 1:
- Objective 2:
Key Points and Summaries: (what are the most important takeaways from your training? what will you be emphasizing throughout the process?)
- Key Point 1:
- Summary of Key Point 1:
Interactive Exercises or Case Studies: (it is important that you are using exercises and case studies throughout your training to keep your employees engaged as well as help them retain knowledge. what will they look like?)
- Exercise 1 Description:
- Case Study 1 Description:
Additional Resources: (what else will you need to achieve your learning objectives?)
- Resource 1:
- Resource 2:
The most important part of employee training is what comes after. Did your employees learn what you intended, and how can you make sure they retain that knowledge? Assessments are the best way to do this, especially with a template guiding them.
Pre-assessment: (it is important that you quiz your employees before training to see where they were at to start. this will help you see how effective your training was when compared to your post-assessment.)
- Question 1:
- Correct Answer:
Post-assessment: (asking the same question as the pre-assessment will get a great gauge of how much was learned, but you can also ask questions about the training itself)
- Question 1:
- Correct Answer:
Scoring System: (it is important that you analyze the scores for each employee separately, but also as a group. calculate the range of scores and interpret them in ways that make sense to you.)
- Score Range:
- Score Interpretation:
Feedback: (scores are helpful, but you also need qualitative data. use your score interpretations and/or feedback from employees to fill this section.)
- Feedback Point 1:
- Feedback Point 2:
Speaking of feedback, you can also ask employees for their thoughts on your training through a feedback form. This can be really useful for informing future training sessions.
Rating Content (Scale 1-5): (Ask your employees which content they felt was most [5] to least [1] engaging, helpful, etc.)
- Content Area 1:
- Content Area 2:
Suggestions and Comments: (numbers are not always enough information to go off of. ask employees what they would have liked to see, what they would have done instead, etc.)
- Comment 1:
- Comment 2:
Overall Experience (Scale 1-5): (ask your employees to rate the key moments of the training from best [5] to worst [1] in terms of helpfulness, enjoyment, etc.)
- Experience Area 1:
- Experience Area 2:
After planning, implementing your training, and gathering data, it’s vital that you form a report detailing exactly what happened as well as the most notable impacts to inform future training sessions. This report template will help you retain all of the most important information.
Training Overview: (what were the plans for your training? what did it actually end up looking like?)
- Training Conducted:
- Number of Participants:
- Date and Duration:
Assessment Results: (how did you evaluate the effectiveness of training? what did it tell you about your training initiative?)
- Assessment Conducted:
- Summary of Results:
Feedback Summary: (what was the most important feedback you received on your training session? what did you learn about your training program as a result?)
- Feedback Received:
- Key Takeaways:
Recommendations and Future Actions: (how can you make training more effective in the future? what are you taking from this experience, and what are you leaving behind?)
- Recommendation 1:
- Future Action 1:
Everyone wants to be rewarded for their hard work. A training certificate helps your employees feel good about themselves and helps you easily distinguish which employees are achieving at the highest level. Use this template with a tool like Canva to make an informative and congratulatory training certificate.
This is to certify that [Trainee’s Name]
has successfully completed [Training Description] on [Date]
[Training Provider] [Signature]
One of the best ways to get honest feedback is through a personal approach. If you are not likely to catch your employees in the hallway or the breakroom, or you were not able to talk to them after the training session was over, this follow-up template is easy to fill out and send without being too impersonal.
Dear [Employee’s Name], We hope you found our recent training on [Training Topic] useful. We’re checking in to see how you’ve been implementing the new skills and knowledge you gained. Do you have any questions, or is there anything else you need help with?
Please let us know how we can support you further.
Best, [Your Name]
Remember, these are just basic outlines. The templates should be customized and developed further to meet specific needs and should ideally include your company’s branding and personal touches.
Download and customize the training templates below:
Conclusion
We hope these templates will help you create plans and materials quickly and efficiently.
The list of training templates provided in this blog post can help you find the right template for your needs.
Whether you are creating training materials from scratch or looking for ways to refine an existing program, these templates will save time, energy, and money. So don’t hesitate – start using them today!
